NORTHOPS RE
COMPLETE BACK-OFFICE SUPPORT

Real estate brokerage services, built around the details.

Listing administration, transactions, compliance documentation support, commissions, finance and daily brokerage operations. Explore what each service involves and where brokerage oversight remains essential.

OUR SERVICES

Practical support across the full back office.

Our services connect the work that happens before a listing goes live, throughout the life of a transaction and after the deal reaches the accounting team. Every engagement is scoped against your systems, permissions, workload and approval process.

01 / SERVICE AREA

Listings & Showing Coordination

From listing intake to appointment updates, keep property information, documentation and showing instructions moving together.

Explore this service
Typical areas of support
  • Prepare MLS listing drafts and property information for authorized review and publication.
  • Coordinate listing agreements, schedules, amendments, extensions and cancellation paperwork using approved templates.
  • Maintain approved listing status changes and accuracy checks in permitted systems.
  • Assist with BrokerBay setup, showing instructions, rescheduling and cancellation requests.
02 / SERVICE AREA

Transaction & Documentation Support

Structured deal files, document completeness checks, condition-date tracking and administrative communication from offer to close.

Explore this service
Typical areas of support
  • Assemble draft Agreement of Purchase and Sale (APS) packages, schedules, amendments and notices from brokerage-approved instructions.
  • Track conditional periods, fulfillment dates, deposit and closing milestones in approved trackers.
  • Collect signatures and initials; flag incomplete or inconsistent forms for a licensed person to review.
  • Prepare and update deal records, trade-document checklists and file status reports.
03 / SERVICE AREA

Commission & Financial Operations

Support for commission calculations, agent statements, bookkeeping, payables, reconciliations, payroll inputs and management reporting.

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Typical areas of support
  • Prepare commission worksheets from approved deal records, splits, referral instructions and deductions.
  • Maintain payout schedules, agent statements and payment-status trackers for brokerage approval.
  • Support accounts payable and receivable, invoices, expense coding and vendor documentation.
  • Assist with bank and ledger reconciliation preparation, variance schedules and issue logging.
04 / SERVICE AREA

Brokerage Administration & Reporting

Organize the daily operating work behind your team: deal entry, agent records, internal coordination, reporting and documented processes.

Explore this service
Typical areas of support
  • Create and maintain approved deal records, status updates and document uploads.
  • Coordinate agent onboarding checklists, internal records and administrative requests.
  • Maintain CRM data, directories, vendor trackers and internal operating documents.
  • Support recurring reports on deals in progress, pending paperwork and outstanding follow-ups.
DEFINED RESPONSIBILITY

Support work, with the right oversight.

We assist with administrative preparation, data maintenance, checklists, financial workpapers and coordination. NorthOps RE does not act as a real estate brokerage, make trading decisions, provide legal advice or independently approve compliance and trust-account matters.

Read about our approach

What remains with your brokerage

  • Licensed trading and representation activities
  • Contract terms, legal interpretation and final approvals
  • Compliance supervision and broker-of-record responsibilities
  • Trust-fund authority, payment release and regulated financial sign-off
  • Access rights and permissible use of MLS and third-party platforms
START WITH A CONVERSATION

Tell us where the workload builds up.

Tell us which processes are consuming your team’s time. We’ll discuss a practical scope and approval structure.

Discuss your back office